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NORTHAM AERO CLUB
(INC)
CONSTITUTION AND RULES



July 2017



PART I - NAME

1. The name of the Club shall be "Northam Aero Club (Inc)".




PART II - OBJECTS

2. The objects for which the Club is formed are:-
2(a) To associate together any persons interested in aviation.
2(b) To acquire and maintain aircraft hangars, plant, tools, machinery and other equipment with a view to establishing and maintaining a school of aeronautic and to provide machines for hire by its members.
2(c) To create and foster an interest in aviation in the minds of the people living in country areas of the State.
2(d) To do all such things as are incidental to the attainment of the above objects.

3. The income and property of the Club shall be applied solely towards the promotion of the objects of the Club, and no portion thereof shall be paid or transferred directly or indirectly by the way of dividend, bonus or otherwise howsoever by way of profit to the persons who are at any time members or who have been members of the Club, or to any of them, or to any person claiming through any of them.

Provided that nothing contained therein shall prevent the payment in good faith of remuneration to any officer or servants of the Club, or to any member thereof, or other person in return for services actually rendered or value given to the Club, nor prevent the payment of interest at a rate not exceeding ten per centum per annum on money borrowed from any member of the Club.




PART III - MEMBERS

4(a) The Club consists of all persons appearing by the Register of Members of the Club on the 1st day of One Thousand Nine Hundred and Sixty Nine. Any other person over the age of 18 years wishing to become a member of the Club shall make application for membership to the Committee of the Club.

The notice of application shall be displayed in a conspicuous place in the Club for a period of at least seven days prior to election and an interval of not less than fourteen days must elapse between the nomination and the election of a Member. The Committee shall at all times be empowered to designate the class of membership to which any member belongs.

4(b) There shall be five classes of members, namely:
(1) Ordinary Members
(2) Junior Members (under 18 years)
(3) Life Members
(4) Honorary Members
(5) Associate Members


4 (c) A student either power or gliding, may receive up to three hours instruction with the use of Club facilities but thereafter must become a full financial member.
Those holding a Restricted Licence, G.F.P.T., Private licence or G.F.A. Certificate must become a full financial member before using any Club facilities or at the discretion of the Committee.

4(d) Where an organisation of similar aims to the Northam Aero Club, seeks to associate with the Northam Aero Club, the Committee may accept that organisation as a non-voting associate. The Committee may apply conditions relevant to that club/organisation and its members.

5. Any person who the Committee deems a fit and proper person either by reason of any office he holds or any meritorious act performed by him may be elected a life member of the Club for life or for such term as the Committee thinks fit. Unless the Committee shall in any individual case otherwise specifically resolve, an honorary member shall have the same rights and privileges as an ordinary member.

6. The Secretary shall keep a register of members setting forth the name and address of each member.

7(a) Honorary Members: A person may be not elected an honorary member if:

(i) His usual place of abode is less than twenty-four kilometres from the club premises, by the shortest route
(ii) He has been afforded honorary membership of the club during the period of three months immediately preceding the date of his nomination; or
(iii) He is a juvenile, unless the Licensing Court otherwise approves.

7 (b) Liquor shall be sold for consumption on the premises only.

7(c) Junior Members. No junior members under the age of eighteen years may be admitted to the premises subject of the Unlicensed Club Permit during the hours of operation of the Permit unless in the company of an adult person in authority over him/her.

8(a) A member may introduce to the Club during the trading hours of the Unlicensed Club Permit, Guests not exceeding three in number and in the member's company.

8(b) Names of visitors and of the members introducing them shall be entered in a book provided, which will remain open for inspection at all times.

9(a) Any member desiring to resign his or her membership shall notify the Secretary in writing of his or her intention to resign. The Secretary shall refer such notification or accept it, subject to payment of overdue subscriptions or to the fulfilment of such other conditions as it shall deem fit.

9(b) Such person shall continue to be a member of the Club until his or her resignation is accepted by the Committee or until the conditions subject which it is accepted be fulfilled.

10. In the event of any member being charged with conduct which the Committee may consider prejudicial to the Interest of aeronautics or of the Club or in the event of a grave breach by any member of the rules or bylaws of the Club or of conduct on the part of a member rendering it. In the opinion of the Committee and failing a satisfactory explanation in the opinion of the Committee, he or she may be cautioned, suspended, required to resign or expelled. There shall be no refund of any entrance fee or subscription.




PART IV - SUBSCRIPTIONS

11(a) The subscriptions payable by a:

a. Ordinary Member shall be $55 per annum
b. Junior Member shall be $10 per annum
c. Associate Member shall be $55 per annum

PROVIDED that such subscription may be varied at any time by the Committee.

11(b) A member, whose subscription is not paid, shall not after two months from the date upon which his or her subscription fell due exercise any of the privileges of membership until his current subscription and all arrears shall be paid.

11(c) A newly elected member shall not exercise any of the privileges of membership until his subscription shall have been paid.

12. When any member's subscription shall not have been paid within two months from the date on which it became due the Committee may cause to be sent to such member at his address appearing in the Register of Members, a notice stating that his subscription has not been paid and the amount thereof and notifying him that unless it is paid within fourteen days from the date of the notice his name will be struck off the Register of Members. If the said subscription is not paid on the expiration of the said fourteen days the Committee may cause cause the name of such member to be struck off the Register of Members.




PART V - OFFICERS

13(a) There shall be the following officers of the Club:

• President
• Immediate Past President
• Vice-President
• Secretary
• Treasurer
• Auditor

13(b) The President, Immediate Past President, Vice-President, Secretary and Treasurer and such other members not exceeding six as shall be determined at each Annual General Meeting shall constitute the Committee of the Club and are herein referred to as the Committee.

13(b) The President, Immediate Past President, Vice-President, Secretary and Treasurer and such other members not exceeding six as shall be determined at each Annual General Meeting shall constitute the Committee of the Club and are herein referred to as the Committee.

14. The Officers of the Club shall be honorary. Provided that this section shall not debar any officer of the Club who has performed any services for the Club from receiving such remuneration as the Committee shall see fit under the circumstances.

15. The accounts of any Officers of the Club may be settled and allowed, or disallowed, either wholly or in part by the Committee.




PART VI - ELECTION OF OFFICERS

16(a) The President, Vice-President, Secretary and Treasurer are to be elected annually. Three members of the Committee other than the President, Vice-President, Secretary and Treasurer shall retire annually by rotation but shall be eligible for re-election.

16(b) Casual vacancies on the Committee caused by the death, resignation or any other cause of any member of the Committee by the remaining members of the committee. Any person so appointed shall hold office only until the next following Annual General Meeting.

16(c) The names of the candidates proposed as officers of the Club with the names of their proposers and seconders shall be in the hands of the Secretary 21 days before the date of the Annual Meeting. The names shall be posted in the Club for 14 days before the Annual General Meeting.

16(d) In the event of proposed officers exceeding the required number, a ballot for election of officers shall be conducted.

16(e) Ballot papers to be posted by the Secretary to members at least 14 days before the Annual General Meeting. Election of officers to be conducted by post with ballot closing at 4pm on the day of the Annual General Meeting.

16(f) A Returning Officer to be appointed by Committee to clear ballot papers and hold until opening at Annual General Meeting.

16(g) Officers elected shall hold office until the next following Annual General Meeting. The Immediate Past President shall continue to hold office as long as he shall be Immediate Past President and shall not be displaced in such office by any President who ceases to be President at other than an Annual General Meeting.




PART VII - MEETINGS

17. The Annual General Meeting of the Club shall be held at a date fixed by the Committee as near as practical to the month of July in each year.

18(a) Extraordinary General Meetings shall be called upon the requisition of any ten members of the Club for the purposes outlined in such requisition.

18(b) Extraordinary General Meetings may be called at any time by the Committee and for such purposes, as it deems necessary.

19. The Chairman of meetings shall be the President of the Club or the next Senior Officer present and all business at such meetings shall be transacted in accordance with normal Rules of Debate.

20. Notices of any General Meeting of the Club shall be forwarded to each member of the Club at his address appearing in the Register of Members at least fourteen days prior to the date of such meeting.

21. Committee meetings shall be held periodically to be arranged on a request being made to the Secretary by any member of the Committee or by any officer of the Club.

22. The Committee shall conduct, control and manage all the affairs and undertakings of the Club.

23. Full and correct minutes shall be kept by the Secretary of all resolutions and proceedings of the Committee and General Meetings of the Club.

24. Correct accounts and books shall be kept showing the financial affairs of the Club and the particulars shown in books of account of a like nature.

25. The Committee shall have power to make, alter, add to or rescind by-laws consistent with these rules for the regulation of the affairs of the Club.

26. The interpretation of these rules or of any by-laws made thereunder or of any resolution of the Committee shall be in sole determination of the Committee.




PART VIII - AUDITOR

27. The Auditor shall examine the books of account and balance sheet of the Club as at the last day of December in each year and shall make a report thereon to the Committee. The Auditor's report shall be presented to the Annual General Meeting.




PART IX - QUORUM AT MEETINGS

28. At a General Meeting of the Club seven members shall constitute a quorum this including the President and Secretary.

29. At a Committee Meeting of the Club five members shall constitute a quorum




PART X - COMMUN SEAL

30. The Committee shall provide a Common Seal for the purpose of the Club which shall at all times be kept in the custody and power of the Secretary and shall only be used by the authority of a resolution of the Committee and when so used shall be affixed by the Secretary in the presence of the President, or Vice-President. The Document to which it is so affixed shall be counter signed by the President or Vice-President as the case may be and the Secretary.




PART XI - DISSOLUTION

31. The Club may be dissolved or wound up by a special resolution at any General or Special General Meeting called for such a purpose. A copy of such special resolution shall be lodged with the Commissioner, Department of Corporate Affairs within 14 days after the passing of the resolution. If upon the dissolution or winding up of the Club there remains after the satisfaction of all its debts and liabilities any property whatsoever the same shall not be paid or distributed among the members of the Club but shall be given or transferred to some other Incorporated Club or Association having objects similar wholly or in part to the objects of the Club and which shall prohibit the distribution of its income and property among its or their members or to some charitable object or objects. Which Incorporated Club or Institution or object shall be determined by the members of the Club at or before the time of dissolution or winding up and such distribution plan shall be lodged with the Commissioner as required by the Associations Incorporations Act. In default of the preparation of such distribution plan the Commissioner shall make a determination for the distribution of property in accordance with the Act.




PART XII - ALTERATION OF THESE RULES

32(a) These rules shall not be altered, added to or amended except by a motion passed at a General Meeting.

32(b) Notice of intention to move such alteration or amendment shall be given on the notice convening the General Meeting.

32(c) Within 14 days after making of any amendment or alteration to the rules of the Club, the Committee or Management shall send or deliver to the principal clerk of the Licensing Court a certified copy of the amendment or alteration.


WE HEREBY CERTIFY that the above document is a true and correct copy of the Constitution of the Northam Aero Club (Inc.).


ERROL CROFT President


HEATHER DEEGAN Secretary


21/07/2017